Arcondis is a global consulting company with an exclusive focus on the healthcare and life science industries. Headquartered in Basel, Switzerland, the company has a global footprint with offices in North America, APAC and across Europe. We have been managing challenges and solving problems for our clients in compliance, business processes, information technology, and digital transformation since 2001. Our focus lies in creating value through cross-functional, sophisticated delivery methodologies and intelligent implementation. Our clients love to work with us because of our unique skillsets, our pragmatic approach, and our will to win.
We are a medium-sized international consulting firm dedicated to Life Sciences, with a unique and inspiring culture. Our distinctive culture is the driving force behind our success; it is deeply rooted in our purpose and behaviors.
We are owned by a charitable Foundation; our key differentiator is that we contribute to social causes every year. This ethos is not just a part of our identity; it's our way of life. Our motto, "We make healthcare better," reflects the unwavering commitment we have to improving the lives of people through the work we do.
Our culture fosters collaboration, innovation, and a sense of community that sets us apart from the rest. We are living our values every day. Our leadership is expected to lead by example, demonstrating a dedication to our mission and values.
We embrace diversity and inclusivity, and we believe in giving back to the community. Together, we are not just consultants; we are agents of change, and our culture is the driving force behind our shared purpose.
People & Culture
Human Resource Specialist
-Execute end-to-end HR administrative processes across the employee lifecycle, including onboarding, employment changes, probation management, confirmation, and offboarding.
-Prepare and manage HR documentation such as employment contracts, addendums, amendments, confirmation letters, certificates, and other employee-related documents in line with company policies and compliance requirements.
-Maintain and update employee records within HR systems, ensuring data integrity, accuracy, confidentiality, and audit readiness.
-Support payroll and benefits administration by ensuring timely and accurate submission of employee changes and relevant documentation.
-Ensure compliance with local labour laws, company policies, and internal governance requirements.
-Support internal and external audit activities by preparing HR documentation and reports as required.
-Serve as the first point of contact for employees and line managers on HR administrative and policy-related matters.
-Assist in the preparation of HR reports, dashboards, KPIs, and workforce metrics for management review.
-Support HR data analysis and reporting to monitor HR and recruitment performance.
-Contribute to process improvements, standardisation, automation, and digitalisation of HR operations and workflows.
-Participate in regional and global HR projects and continuously develop knowledge of HR Shared Services best practices.
-Maintain consistency and accuracy of HR data across global systems and databases.
-Support and manage end-to-end recruitment activities, including job postings, candidate sourcing, screening, interview coordination, and candidate communication.
-Partner with hiring managers to understand hiring needs and ensure recruitment activities align with business requirements.
-Proactively source candidates through LinkedIn, job boards, social media platforms, referrals, talent mapping, and professional networks.
-Manage and promote the Employee Referral Program to strengthen talent pipelines.
-Coordinate offer preparation, reference checks, background screening, and pre-employment requirements.
-Track, analyse, and report recruitment metrics to support hiring effectiveness and continuous improvement.
-Contribute to employer branding initiatives and support recruitment marketing campaigns to enhance the company's talent attraction efforts.
-Support day-to-day office administration activities and coordinate office-related matters with internal stakeholders and external vendors.
-Assist with employee engagement initiatives, company events, and internal communication activities.
-Provide administrative support for HR projects, meetings, and operational activities as required.
1
-Bachelor's degree in human resources, Business Administration, Psychology, or related discipline.
-1–2 years of experience in HR operations, recruitment, or administrative roles (internship or entry-level experience accepted).
-Strong knowledge of HR processes, documentation, and data management practices.
-Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint) and familiarity with HRIS or ATS systems.
-Excellent attention to detail, accuracy, and organisational skills.
-Understanding of confidentiality, data protection, and compliance standards.
-Strong interpersonal and communication skills across diverse, multicultural teams.
-Proactive, reliable, and service-oriented attitude with a willingness to learn and grow in a global HR environment.
-Ability to work independently while collaborating effectively within a global environment.
2604
Malaysia
Arcondis is a global consulting company with an exclusive focus on the healthcare and life science industries. Headquartered in Basel, Switzerland, the company has a global footprint with offices in North America, APAC and across Europe. We have been managing challenges and solving problems for our clients in compliance, business processes, information technology, and digital transformation since 2001. Our focus lies in creating value through cross-functional, sophisticated delivery methodologies and intelligent implementation. Our clients love to work with us because of our unique skillsets, our pragmatic approach, and our will to win.
We are a medium-sized international consulting firm dedicated to Life Sciences, with a unique and inspiring culture. Our distinctive culture is the driving force behind our success; it is deeply rooted in our purpose and behaviors.
We are owned by a charitable Foundation; our key differentiator is that we contribute to social causes every year. This ethos is not just a part of our identity; it's our way of life. Our motto, "We make healthcare better," reflects the unwavering commitment we have to improving the lives of people through the work we do.
Our culture fosters collaboration, innovation, and a sense of community that sets us apart from the rest. We are living our values every day. Our leadership is expected to lead by example, demonstrating a dedication to our mission and values.
We embrace diversity and inclusivity, and we believe in giving back to the community. Together, we are not just consultants; we are agents of change, and our culture is the driving force behind our shared purpose.
People & Culture
-Execute end-to-end HR administrative processes across the employee lifecycle, including onboarding, employment changes, probation management, confirmation, and offboarding.
-Prepare and manage HR documentation such as employment contracts, addendums, amendments, confirmation letters, certificates, and other employee-related documents in line with company policies and compliance requirements.
-Maintain and update employee records within HR systems, ensuring data integrity, accuracy, confidentiality, and audit readiness.
-Support payroll and benefits administration by ensuring timely and accurate submission of employee changes and relevant documentation.
-Ensure compliance with local labour laws, company policies, and internal governance requirements.
-Support internal and external audit activities by preparing HR documentation and reports as required.
-Serve as the first point of contact for employees and line managers on HR administrative and policy-related matters.
-Assist in the preparation of HR reports, dashboards, KPIs, and workforce metrics for management review.
-Support HR data analysis and reporting to monitor HR and recruitment performance.
-Contribute to process improvements, standardisation, automation, and digitalisation of HR operations and workflows.
-Participate in regional and global HR projects and continuously develop knowledge of HR Shared Services best practices.
-Maintain consistency and accuracy of HR data across global systems and databases.
-Support and manage end-to-end recruitment activities, including job postings, candidate sourcing, screening, interview coordination, and candidate communication.
-Partner with hiring managers to understand hiring needs and ensure recruitment activities align with business requirements.
-Proactively source candidates through LinkedIn, job boards, social media platforms, referrals, talent mapping, and professional networks.
-Manage and promote the Employee Referral Program to strengthen talent pipelines.
-Coordinate offer preparation, reference checks, background screening, and pre-employment requirements.
-Track, analyse, and report recruitment metrics to support hiring effectiveness and continuous improvement.
-Contribute to employer branding initiatives and support recruitment marketing campaigns to enhance the company's talent attraction efforts.
-Support day-to-day office administration activities and coordinate office-related matters with internal stakeholders and external vendors.
-Assist with employee engagement initiatives, company events, and internal communication activities.
-Provide administrative support for HR projects, meetings, and operational activities as required.
1
-Bachelor's degree in human resources, Business Administration, Psychology, or related discipline.
-1–2 years of experience in HR operations, recruitment, or administrative roles (internship or entry-level experience accepted).
-Strong knowledge of HR processes, documentation, and data management practices.
-Proficiency in Microsoft 365 (Excel, Word, PowerPoint, Teams, SharePoint) and familiarity with HRIS or ATS systems.
-Excellent attention to detail, accuracy, and organisational skills.
-Understanding of confidentiality, data protection, and compliance standards.
-Strong interpersonal and communication skills across diverse, multicultural teams.
-Proactive, reliable, and service-oriented attitude with a willingness to learn and grow in a global HR environment.
-Ability to work independently while collaborating effectively within a global environment.
2604
Malaysia